Our direct client has a long-term contract need for an Event Coordinator.
Job Title: Event Coordinator
Duties: Event Support & Logistics
•Assist in planning and executing trade shows, conferences, customer events, and internal meetings
•Coordinate venue and vendor research, booth setup, and shipment logistics
•Track event registrations, schedules, and collateral
•Manage hotel room blocks, travel coordination, and hospitality logistics
•Monitor budgets and assist with cost tracking
•Submit creative services requests using Client’s project management system
Marketing & Lead Management
•Upload and track event leads using CRM (Oracle Eloqua)
•Partner with the sales team to ensure timely and accurate lead follow-up
•Support promotional campaigns and social media efforts related to events
•Ensure all materials align with branding and campaign goals
Administrative & Vendor Support
•Order and manage promotional item inventory
•Maintain event-related budgets, invoices, and vendor contracts
•Research new venues, suppliers, and competitive event insights
Cross-Team Collaboration
•Work closely with internal teams (sales, marketing, product, and operations) to align on event goals
•Act as a point of contact for vendor and partner communication
•Support post-event reporting and analysis to drive continuous improvement
On-Site Execution
•Participate in pre-event site visits, providing notes, photos, and detailed recaps
•Support event setup, breakdown, and on-the-ground coordination
•Ensure every event meets Client's branding, service, and quality standards
Skills: •1–2 years of experience in event coordination, marketing, or project management
•Strong organizational and time management skills
•Excellent written and verbal communication abilities
•Demonstrated ability to multitask and thrive under pressure
•Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams) and Google Workspace
•Experience with Smartsheet is a plus
•High attention to detail and a creative, solution-oriented mindset
•A team player who enjoys working collaboratively across departments
Keywords:
Education: • Associate's degree or equivalent experience
Job Description Job Description Job Summary Arranges accommodations and other travel services for clients, including planning itineraries. General Accountabilities Confers with clients to determine destination, mode of transportation, appropriate travel dates...
We are looking for a personal financial planning pro (Certified Financial Planner preferred) who will lead our client advising efforts. You will be a fiduciary who works with clients providing holistic advice on areas including: saving, retirement, debt management, and ...
...comprising of over 180 hospitals and about 2,000 sites of care in 21 states and the United Kingdom. We are looking for a(an) Newborn Nursery RN Manager for our St. David's Medical Center team where excellence creates excellence. Benefits St. David's Medical Center,...
...Relationships: Develop and maintain strong relationships with customers to ensure satisfaction and loyalty. # Distribute Marketing Materials: Hand out brochures, flyers, and other promotional materials to raise awareness about our offerings. # Provide Feedback: Gather...
...Matters! Shifts: Rotating 1st: 6 AM 2 PM 2nd: 2 PM 10 PM 3rd: 10 PM 6 AM Job Type: Full-Time | Overtime Available Experience: No Experience Needed Well Train You! Who We Are Were not just a manufacturing plant were a close-knit team that...