Job Description

Global Event Coordinator

The Global Event Coordinator will support the US Event Managers with planning and organizing events and meetings as well as all day-to-day tasks, ensuring the successful delivery of client and internal events in line with the firm's growth strategy.

The purpose of this role is to deliver relevant, imaginative, cost-effective events that strengthen client relationships, support the development of new opportunities, enhance the firm's brand and reputation, and differentiate the Freshfields offering.

Key responsibilities and deliverables:

• Event Planning and Delivery: Plan, create, and deliver high-quality client-facing events, conferences, and hospitality in line with the firm's strategic focus and client-specific objectives. Organize an outstanding program of internal conferences and events with firmwide importance and in support of the firm's priority initiatives.
• Support US Event Managers with event delivery and onsite support. Support the Global Event Managers in the lead up to an event with general prep and onsite for the larger conferences.
• Supplier and Stakeholder Relationships: Build trusted relationships with external suppliers and senior internal stakeholders to achieve a 'one team' global mindset.
• Venue and supplier research and knowledge. Keeping the team's knowledge up to date with latest trends, suppliers and new openings is essential. Develop a comprehensive master deck of venues, suppliers and hospitality options.
• Technology and Reporting: Leverage marketing technology (e.g., Salesforce, Eventogy) and digital tools to measure and report on the success and ROI of global events.
• Support global team with updating and maintaining best practice tools and resources.

Key requirements (Communication/skills/experience):

• Minimum of 3 years' experience in the Event industry ideally with experience in professional organizations (legal, accountancy, technology, consultancy).
• Strong emotional intelligence and creativity; independent thinking and execution; demonstrably mature professional judgment in areas such as relationship management, event risk assessment and venue management.
• Excellent teamworking and collaboration skills, with the ability to build strong relationships internally and externally with clients and suppliers.
• Strong multi-tasking and project management skills; multiple deadlines and changing project criteria with meticulous attention to detail and resilience under pressure.
• Excellent written, presentation and oral communications skills, with demonstrated excellence in grammar and proofreading.
• Extensive working knowledge of Microsoft Suite software (Word, Powerpoint, Excel).
• Ability to work flexibly in a fast-paced environment and deliver against tight deadlines and high expectations.
• Natural curiosity and propensity to learn; enthusiasm to build skills and responsibilities as a trusted expert and advisor to the business.
• Open to travel for business reasons.

Desirable:

• Experience with virtual event technology and delivery platforms.
• Experience with online delegate registration websites.

EEO Statement Freshfields US LLP is proud to be an equal employment employer. Our policies and practices will be free from unlawful discrimination based upon race, color, ethnicity, religion, creed, sex (including pregnancy, childbirth or related medical conditions), national origin, citizenship, immigration status, ancestry, age, marital status, protected veteran status, military service, disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under federal, state or local law. We strive to promote an atmosphere that encourages equal opportunities and prohibits discriminatory practices, including sexual harassment. Disability Accommodation for Applicants to Freshfields US LLP Freshfields US LLP is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures.

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