Job Description

Confidential Clerical Position

This is a confidential clerical position in a school facility at the experienced level. An employee in this class, with general supervision from an assigned administrator, assists administrators and specialists in their work. Work is reviewed periodically for completeness, accuracy, and timeliness.

Minimum Qualifications

Applicants must meet all qualifications below to be considered for the vacancy.

Education: High School diploma or GED (must scan and upload to the online application). Education completed outside the United States must be evaluated by an MSDE approved organization.

Experience: One year of general office experience OR an Associate's degree or equivalent may be substituted for the required work experience. Must be able to keyboard at a moderate rate of speed.

Essential Position Responsibilities

• Performs general secretarial tasks including, but not limited to: producing letters, data reports, etc. via the computer; makes photocopies, files, distributes mail, etc.
• Assists with clerical tasks to support the school's Section 504 Team.
• Answers telephone communications and voicemail messages and serves as a receptionist for the student services area in a positive and effective manner.
• Registers, enrolls, transfers, and withdraws students at the middle school level. Follows retention and disposal of student records as directed by HCPSS Policy 9000, 9010, and 9050. Maintains confidentiality of student records in accordance with local, state, and federal requirements.

Essential Knowledge, Skills, and Abilities

• Strong human relation skills; consistent contact and interaction with administrators, co-workers, parents, students, and the community.
• Ability to communicate clearly and concisely in both written and oral form.
• Ability to maintain confidentiality.
• Ability to collaborate within a school setting.
• Working knowledge of office management techniques, business English, spelling punctuation, and grammar.
• Operation and care of commonly used office machines, copiers, computers.
• Ability to make basic math computations quickly and accurately.
• Thorough knowledge of database word processing and spreadsheets.
• Maintain efficient office procedures and a system for keeping track of requested actions and reports.
• Ability to meet timelines and perform multiple tasks.

Working Hours: The duty day for this position is 7.5 hours which will include a 30-minute unpaid, duty-free lunch period.

Application Requirements

Complete applications must be submitted, and once your application has been submitted, you will not be able to add documentation or make any changes. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

Selection Criteria

Applicants who meet the minimum qualifications will be included in further evaluation. Interviews will be limited to those applicants who, in addition to meeting the basic requirements, have experience which most closely match the position qualifications and the needs of the school system.

Compensation

This is a 10-month per year position in the Howard County Education Association, Educational Support Professionals (HCEA-ESP) employee unit. The current salary range for this position is Grade 8 on the HCEA-ESP Secretaries and Assistants salary scale. Step placement will be in accordance with the salary procedures of the Howard County Public School System and the HCEA-ESP Master Agreement which considers relevant prior experience. Under the Fair Labor Standards Act, this position is not exempt from overtime.

Retirement

Membership in the Maryland State Retirement Agency (MSRA) pension plan is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in the State Personnel and Pensions Article and the Code of Maryland Regulations (COMAR). A qualifying employee cannot reject membership, nor can an ineligible employee elect membership. The annual contribution to the pension plan will be 7% of an employee's annual salary.

Benefits

HCPSS offers a comprehensive benefits package for eligible employees. Information about additional benefits such as paid time off can be found in the negotiated agreement for employees in this bargaining unit.

Pre-Employment Requirements

Professional references will be contacted prior to any offer of employment. Recommended candidates will be required to provide references from current and recent supervisors. All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review, pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland. In addition, some positions will require completion of a physical examination and/or drug testing. Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the United States. HCPSS participates in E-Verify and does not offer employee sponsorship.

For questions regarding this posting, please contact

Denise_Lee@hcpss.org

EQUAL OPPORTUNITY EMPLOYER

HCPSS celebrates diversity and is committed to creating an inclusive environment for all employees and applicants and prohibits discrimination, harassment, and retaliation of any kind. HCPSS is committed to the principle of equal employment opportunity for all employees in providing them with a work environment free of discrimination and harassment. All employment decisions at HCPSS are based on organizational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, veteran status or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by federal, state or local laws.

Howard County Public School System

Job Tags

Temporary work, Work experience placement, Work at office, Local area,

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